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Admin

Who this guide is for​

This guide is for users with the global Admin role. It covers everything you need from signing in to managing users, configuring models, knowledge settings, and operational visibility. Admins can also perform all Teacher tasks inside classes.

What you can do​

  • Everything a Teacher can do inside classes.
  • Change the global role of any user.
  • Send accounts to trash, restore them, and purge eligible ones.
  • Configure AI models and connections.
  • Configure global knowledge settings.
  • Review the audit log, general branding, and system status.

Getting started​

Task: sign in​

Goal​

Access the product with your account.

Before you start​

  • You need a registered email and password.

Steps​

  1. Open the access screen.
  2. Enter your email.
  3. Enter your password.
  4. Confirm access.

Expected result​

The system takes you to the dashboard with your Admin role options.

Limits and notes​

  • v1 does not require email verification.
  • v1 has no password reset flow inside the product.
Screenshot pending

ID: access-sign-in — Access screen with email and password fields.

Task: confirm your role has changed​

Goal​

Verify that the Admin role is now active on your account.

Before you start​

  • An Admin has already told you your role was assigned or updated.

Steps​

  1. Sign out.
  2. Sign in again with the same account.
  3. Check whether you now see the dashboard and Admin options, including the entry to Admin settings.

Expected result​

Your Admin role is active and you can access the global platform configuration.

Limits and notes​

  • Role changes do not take effect in the current session.
  • You must always sign out and sign back in.
Screenshot pending

ID: access-role-change — Visible difference between the previous state and the state after sign-in, with Admin options active.

Navigating​

Task: go from the dashboard to a lesson​

Goal​

Open a class and reach the lesson where you want to work on content or use the chat.

Before you start​

  • You have an active Admin role.
  • You can see the dashboard.

Steps​

  1. Go to the dashboard.
  2. Open a class available for your account.
  3. In the left panel, navigate the hierarchy Class -> Module -> Lesson.
  4. Select the lesson you want to open.

Expected result​

The class opens in its workspace and the lesson appears in the central area with its tabs, including Settings.

Limits and notes​

  • Only published modules and lessons appear in normal navigation.
  • Class settings are accessed from the class workspace, not from the dashboard.
Screenshot pending

ID: nav-dashboard-to-lesson — Dashboard, open class, and navigation tree down to a lesson.

Task: understand when the right panel is active​

Goal​

Know when you can use the assistant and when you will only see an inactive state.

Before you start​

  • You have entered a class.

Steps​

  1. Open a published lesson.
  2. Check the right panel.
  3. If you are not inside a published lesson, confirm the panel is disabled.

Expected result​

The right panel is only interactive inside a published lesson. Outside that context, the panel is disabled.

Limits and notes​

  • Unpublished lessons do not allow chat, even for Admins.
  • There is no free-form chat per class or personal chat outside a lesson.
Screenshot pending

ID: nav-right-panel-state — Right panel active inside a published lesson and disabled outside that context.

Task: find drafts and class settings​

Goal​

Locate the editing tools that do not appear in the published navigation.

Before you start​

  • You have opened the class.

Steps​

  1. Open a class.
  2. Access Drafts to view unpublished modules and lessons.
  3. Open Class Settings from the class workspace when you need to manage the code, archive, or members.

Expected result​

You can switch between published navigation and editing views for draft content and class configuration.

Limits and notes​

  • The Drafts view only includes modules and lessons in draft state.
  • It does not show drafts of assignments, materials, or grades.
  • An archived class is read-only for Admins.
Screenshot pending

ID: nav-drafts-and-settings — Access to the Drafts view and access to Class Settings inside the workspace.

Class management​

Admins can perform all Teacher tasks inside classes. This section covers the most common ones. See the Teacher guide for more detail on any specific flow.

Task: create a class​

Steps​

  1. Go to the dashboard.
  2. Use the action to create a new class.
  3. Fill in at least title and description.
  4. Confirm creation.

The class is immediately active. Configuration lives inside that class's workspace.

Screenshot pending

ID: teacher-create-class — New class form with title and description.

Task: manage members​

Steps​

  1. Open Class Settings from the class workspace.
  2. Open the members table.
  3. Approve, reject, or remove as appropriate.

Admins can remove any member, including Teachers, unlike Teachers who cannot remove Admins.

Screenshot pending

ID: teacher-manage-members — Members table with pending and approved rows, and Admin actions visible.

Task: grade from the Grades tab​

Steps​

  1. Open the correct lesson.
  2. Go to Grades.
  3. Select a student.
  4. Edit the numeric grade, exempt, and feedback per row.
  5. Publish or unpublish the necessary rows.

The numeric scale is 0 to 10. Autosave stores the draft automatically.

Screenshot pending

ID: teacher-grades-tab — Grades tab with a student selected and publish/unpublish actions.

Admin settings​

Task: open Admin settings and get oriented in its tabs​

Goal​

Access the global configuration panel and learn what sections are available.

Before you start​

  • You have an active Admin role.

Steps​

  1. Open Admin settings from the dashboard or global navigation.
  2. Review the available tabs: Users, Models, Knowledge Settings, Audit, System Status, General.
  3. Navigate to the section you need.

Expected result​

You can access any global configuration from this panel without leaving to a class workspace.

Limits and notes​

  • This panel is exclusive to Admins.
  • Teachers and Students do not have access to Admin settings.
Screenshot pending

ID: admin-settings-overview — Admin settings panel with all tabs visible (Users, Models, Knowledge Settings, Audit, System Status, General).

Users​

Task: manage global roles​

Goal​

Change the global role of a user when necessary.

Before you start​

  • You have opened Admin settings.

Steps​

  1. Go to the Users tab.
  2. Search for the user by name or email.
  3. Change their global role as appropriate.

Expected result​

The user has their new global role saved in the platform.

Limits and notes​

  • The role change takes effect after the affected user signs out and signs back in.
  • The system blocks any action that would leave zero active Admins.
Screenshot pending

ID: admin-users-role-change — Users tab with an active search and role change available.

Task: remove, restore, or purge accounts​

Goal​

Manage the active or soft-deleted state of accounts.

Before you start​

  • You have opened the Users tab.

Steps​

  1. Find the active account you want to remove, or expand the trash section to see soft-deleted accounts.
  2. Use the remove action to send an account to trash.
  3. Use restore to bring an account back from trash.
  4. Use purge only when you truly need to permanently delete an eligible account.

Expected result​

The account is in the expected state inside the users table.

Limits and notes​

  • Active and Soft-deleted are the states visible in this tab.
  • Restore is immediate.
  • Purge requires confirmation.
  • The system blocks deletion of the last Admin.
Screenshot pending

ID: admin-users-trash — Trash section with restore and purge actions visible.

Models​

Task: configure models​

Goal​

Select the active global model and adjust minimal inference settings.

Before you start​

  • You have opened Admin settings.

Steps​

  1. Go to Models.
  2. Review available backends and models.
  3. Configure necessary connections.
  4. Select the active global model.
  5. Adjust temperature and max tokens if needed.

Expected result​

The platform is pointed at the global model you want to use for new messages.

Limits and notes​

  • Existing chats are preserved after a model change.
  • New messages use the new active model.
  • Supported backend families include OpenAI API and Ollama.
  • Teachers and Students cannot see the identity of the active model.
Screenshot pending

ID: admin-models-tab — Models tab with backend list, active model, and minimal inference settings.

Knowledge​

Task: configure knowledge settings​

Goal​

Define global retrieval and citation rules for the entire platform.

Before you start​

  • You have opened Admin settings.

Steps​

  1. Go to Knowledge Settings.
  2. Adjust chunking.
  3. Select the embedding model or backend.
  4. Adjust retrieval limits.
  5. Enable or disable citation behavior.

Expected result​

The platform updates its global knowledge and retrieval configuration.

Limits and notes​

  • Retrieval limits control the maximum number of source chunks sent to the model and the maximum number of visible citations.
  • These rules are global and affect all lessons and classes.
Screenshot pending

ID: admin-knowledge-tab — Knowledge Settings tab with chunking, embeddings, retrieval limits, and citation behavior.

Audit​

Task: review the audit log​

Goal​

Check relevant administrative events without leaving the Admin panel.

Before you start​

  • You have opened Admin settings.

Steps​

  1. Go to Audit.
  2. Filter by info, warning, or error.
  3. Review the events you need to investigate.

Expected result​

You see only the events covered by the v1 minimal audit.

Limits and notes​

  • The v1 audit only covers account removals, model changes, and material processing failures.
  • This view does not replace external technical monitoring.
Screenshot pending

ID: admin-audit-tab — Audit tab with severity filters and event list.

System​

Task: review system status and general settings​

Goal​

Check basic operational visibility and adjust branding or global theme.

Before you start​

  • You have opened Admin settings.

Steps​

  1. Go to System Status to review RAM, CPU, GPU, and storage.
  2. Go to General to review app name, logo, and light or dark mode.

Expected result​

You can review the basic operational state of the platform and adjust the general configuration available in v1.

Limits and notes​

  • System Status is read-only.
  • If GPU information is missing, the interface should degrade gracefully.
  • General does not make the platform multi-tenant; it only adjusts basic app configuration.
Screenshot pending

ID: admin-system-status — System Status entries (RAM, CPU, GPU, storage) and General (app name, logo, theme).

When to ask for help​

  • If an action is blocked, check whether it protects a minimum rule such as keeping at least one active Admin.
  • When reporting a problem, share your role, the blocked action or affected class, and a screenshot of the state you see.